AI tools like Building Swell GPT are powerful allies for improving shop operations, but they require a shift in how we approach problems. Unlike traditional software, GPT-powered tools thrive when given clear, specific prompts. Think of them as collaborative problem-solvers that work best when you provide the right context and direction.

Here’s how to make the most of Building Swell GPT and set your shop up for success.

1. Be Specific with Your Prompts

Building Swell GPT works best when you clearly define the problem you want to solve. Vague questions like, “How can I improve productivity?” may lead to generic suggestions. Instead, frame your prompts with specific details about the situation.

For example:

• Instead of asking, “How do I handle shop delays?”, try:
  “Our cutting station has a backlog of three builds, each taking 30 minutes. The welding station is idle because of the delay. How can we fix the flow today?”

When you include real challenges or constraints, the AI can offer targeted and actionable solutions.

2. Use Real-Time Data for Smarter Recommendations

One of Building Swell’s strengths is its ability to automatically gather detailed, real-time shop data, such as cycle times, station workloads, and bottleneck areas. By combining this data with GPT’s insights, you can make better-informed decisions.

For example:

• Let’s say your welding station can handle two medium builds daily, but a rush of orders is expected on Thursday. Prompt Building Swell GPT with:
  “Given our cycle times and expected workload, how can we balance cutting and welding tasks to stay on schedule?”

Uploading more contextual data provides an additional level of detail that helps generate more precise next steps, tailored to your shop’s actual needs and challenges.

3. Break Down Problems into Manageable Steps

AI is great at solving complex problems, but you’ll get the best results by breaking challenges into smaller parts. Start with a general question, then follow up with more specific inquiries as needed.

For example:

1. Initial question: “How can I better allocate resources across cutting and welding this week?”
2. Follow-up: “If I assign a junior welder to assist with cutting tasks, how much more throughput can we achieve?”

This iterative approach allows you to explore solutions in layers and adjust based on new insights.

4. Use GPT for Training and Team Engagement

Building Swell GPT isn’t just for managers—it can be a valuable resource for your team. Use it to explain processes, plan tasks, or introduce new techniques. For instance, you can ask:

• “Create a step-by-step guide for training a junior welder on handling lighter workloads with supervision.”

This helps your team gain confidence while reducing the learning curve for new roles or tasks. The AI’s ability to present information clearly makes it a great companion for shop-floor coaching.

5. Get Help and Share Your Experience

Every shop is unique, and sometimes even the best AI tools need a human touch. If you’re unsure how to frame prompts, interpret results, or integrate recommendations into your workflow, don’t hesitate to reach out.

📩 Email us at: info@buildingswell.com
💬 Connect with our team: Hit the chat bubble in the bottom of this screen. We’re happy to share tips or brainstorm how Building Swell GPT can meet your shop’s needs.

Your feedback also helps us refine and improve Building Swell GPT, making it even more effective for shops like yours.

Building Swell is here to help you simplify decisions, optimize operations, and empower your team - both with our powerful shop management platform and the free Building Swell GPT.

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